We aim to work alone, or with partners to develop and maintain Bolsover's parks and play areas to preserve, promote and develop them for the benefit of our community. Our Constitution sets out how we operate.
Our Constitution
1. NAME
The group shall be called the "Friends of Bolsover Parks."
2. AIM
The aim of the Friends Group referred to as the organisation is to work solely or to work with other partners and the Old Bolsover Town Council to develop and maintain parks and play areas in Bolsover.
3. OBJECTIVES
To preserve, promote and develop park and play areas in Bolsover. The Management Committee will work to achieve these objectives by:
· Helping to inform the local community about issues/happenings in the park/play areas.
· Providing representation at user, partnership, Friends Group and other meetings.
· Active involvement in the delivery of future programmes within park areas and the organisation, running
and/or assistance of events.
· Active involvement in the detail and the delivery of future developments.
· Obtaining funding to aid implementation of supplementary work, such as Artwork.
· Positively promoting Bolsover parks/play areas through publicity, newsletters/talks etc.
· Development of a volunteering policy directed towards planting schemes and the like.
4. MEMBERSHIP
Membership of the group is open to anyone who has an interest in parks and play areas and/or who is a representative of any interested business partner supporting the aims and objectives of the organisation.
5. MEETINGS
The Friends of Bolsover Parks shall establish a Management Committeewhich consists of Chair, Vice Chair, Secretary, Treasurer and Partnership representative, meeting at least four times a year.
The Friends of Bolsover Parks shall hold an Annual General Meeting (AGM) which meets annually, usually in January, or not more than fifteen months after holding the preceding AGM.
The Secretary shall give at least fourteen days notice of the date, time and place of the AGM. With the notice of the meeting, the Secretary shall circulate the agenda of the business to be discussed at the meeting. Notice of Business, Alteration to Rules and Nominations of Officers shall be submitted in writing to the Secretary at least 21 days before the date of the meeting so that it can be included on the agenda of the AGM.
The Secretary, upon receiving a written request from at least six organisation members stating the object of the meeting, may call an Extraordinary Meeting. The Notice of the proposed Extraordinary Meeting shall give details of the business to be discussed and no other business shall be discussed at the Extraordinary Meeting.
All members will be able to vote at meetings.
Votes shall only be recorded by persons present at the meetings. A simple majority of those present and voting is required to carry a motion.
In the event of an even vote the Chair is entitled to one extra casting vote.
Any sub-committees or sub-groups that are formed will not enter into legal or financial commitments without the authority of the full committee.
6. ORGANISATION
The Management Committee shall be made up of a Chair, Vice Chair, Secretary, Treasurer and Partnership Representative, elected annually, plus six elected at the Annual General Meeting.
No business shall be conducted at any meeting unless a quorum of members is present. A quorum shall be four members.
If there is not a quorum for the meeting, the Chair shall either:
a) Fix a time and place for the adjourned meeting to take place.
b) Continue with an informal meeting, i.e. no official business to be voted upon.
Members of the organisation who are not on the Management Committee can attend open meetings.
The Management Committee can nominate members of the Friends of Bolsover Parks onto the Management Committee after a period of time when they have shown positive commitment to the group.
Co-opting people for specialist reasons on a temporary basis will be permitted based on a nomination and a majority vote.
7. POWERS
To buy, sell, take on lease or exchange any equipment necessary to achieve the objectives.
To raise funds from trusts, grant-making authorities, public donations, subscription or any other lawful means.
To contract and pay any person(s) to carry out the work of the group as necessary.
To affiliate to any group, association or society that is appropriate to the aims and objectives, and to disaffiliate from such an organisation if appropriate.
To do any lawful things to achieve the aims of the organisation.
It is accepted that no liability or responsibility will in any circumstance pass to Old Bolsover Town Council or any other body in the exercising of these powers.
8. FUNDS AND FINANCE
All funds will be used to further the aims of the group. The Treasurer shall be responsible for the accurate record of accounts and their presentation at the Annual General Meeting.
Any account at a Building Society or Bank will be operated in the name of the organisation.
All cheques and withdrawals will require 2 of the 3 authorised signatories, none of whom will be related or live at the same address.
No funds will be retained by the organisation's members.
9. DISSOLUTION
The Group may dissolve following the consent of two thirds of the membership present and voting at a Special General Meeting.
Any/all remaining funds shall be either returned to the funders/sponsors in proportion to the original funding or may be distributed among groups pursuing similar aims in the local area.
10. ALTERATIONS
Any alterations to this Constitution can only be made by a resolution passed by two thirds of members present and voting at an Extraordinary Meeting or AGM. The Notice of the meeting must include the proposed resolution. The "Name", "Aims", Dissolution" and "Alterations" paragraphs cannot be changed.
The group shall be called the "Friends of Bolsover Parks."
2. AIM
The aim of the Friends Group referred to as the organisation is to work solely or to work with other partners and the Old Bolsover Town Council to develop and maintain parks and play areas in Bolsover.
3. OBJECTIVES
To preserve, promote and develop park and play areas in Bolsover. The Management Committee will work to achieve these objectives by:
· Helping to inform the local community about issues/happenings in the park/play areas.
· Providing representation at user, partnership, Friends Group and other meetings.
· Active involvement in the delivery of future programmes within park areas and the organisation, running
and/or assistance of events.
· Active involvement in the detail and the delivery of future developments.
· Obtaining funding to aid implementation of supplementary work, such as Artwork.
· Positively promoting Bolsover parks/play areas through publicity, newsletters/talks etc.
· Development of a volunteering policy directed towards planting schemes and the like.
4. MEMBERSHIP
Membership of the group is open to anyone who has an interest in parks and play areas and/or who is a representative of any interested business partner supporting the aims and objectives of the organisation.
5. MEETINGS
The Friends of Bolsover Parks shall establish a Management Committeewhich consists of Chair, Vice Chair, Secretary, Treasurer and Partnership representative, meeting at least four times a year.
The Friends of Bolsover Parks shall hold an Annual General Meeting (AGM) which meets annually, usually in January, or not more than fifteen months after holding the preceding AGM.
The Secretary shall give at least fourteen days notice of the date, time and place of the AGM. With the notice of the meeting, the Secretary shall circulate the agenda of the business to be discussed at the meeting. Notice of Business, Alteration to Rules and Nominations of Officers shall be submitted in writing to the Secretary at least 21 days before the date of the meeting so that it can be included on the agenda of the AGM.
The Secretary, upon receiving a written request from at least six organisation members stating the object of the meeting, may call an Extraordinary Meeting. The Notice of the proposed Extraordinary Meeting shall give details of the business to be discussed and no other business shall be discussed at the Extraordinary Meeting.
All members will be able to vote at meetings.
Votes shall only be recorded by persons present at the meetings. A simple majority of those present and voting is required to carry a motion.
In the event of an even vote the Chair is entitled to one extra casting vote.
Any sub-committees or sub-groups that are formed will not enter into legal or financial commitments without the authority of the full committee.
6. ORGANISATION
The Management Committee shall be made up of a Chair, Vice Chair, Secretary, Treasurer and Partnership Representative, elected annually, plus six elected at the Annual General Meeting.
No business shall be conducted at any meeting unless a quorum of members is present. A quorum shall be four members.
If there is not a quorum for the meeting, the Chair shall either:
a) Fix a time and place for the adjourned meeting to take place.
b) Continue with an informal meeting, i.e. no official business to be voted upon.
Members of the organisation who are not on the Management Committee can attend open meetings.
The Management Committee can nominate members of the Friends of Bolsover Parks onto the Management Committee after a period of time when they have shown positive commitment to the group.
Co-opting people for specialist reasons on a temporary basis will be permitted based on a nomination and a majority vote.
7. POWERS
To buy, sell, take on lease or exchange any equipment necessary to achieve the objectives.
To raise funds from trusts, grant-making authorities, public donations, subscription or any other lawful means.
To contract and pay any person(s) to carry out the work of the group as necessary.
To affiliate to any group, association or society that is appropriate to the aims and objectives, and to disaffiliate from such an organisation if appropriate.
To do any lawful things to achieve the aims of the organisation.
It is accepted that no liability or responsibility will in any circumstance pass to Old Bolsover Town Council or any other body in the exercising of these powers.
8. FUNDS AND FINANCE
All funds will be used to further the aims of the group. The Treasurer shall be responsible for the accurate record of accounts and their presentation at the Annual General Meeting.
Any account at a Building Society or Bank will be operated in the name of the organisation.
All cheques and withdrawals will require 2 of the 3 authorised signatories, none of whom will be related or live at the same address.
No funds will be retained by the organisation's members.
9. DISSOLUTION
The Group may dissolve following the consent of two thirds of the membership present and voting at a Special General Meeting.
Any/all remaining funds shall be either returned to the funders/sponsors in proportion to the original funding or may be distributed among groups pursuing similar aims in the local area.
10. ALTERATIONS
Any alterations to this Constitution can only be made by a resolution passed by two thirds of members present and voting at an Extraordinary Meeting or AGM. The Notice of the meeting must include the proposed resolution. The "Name", "Aims", Dissolution" and "Alterations" paragraphs cannot be changed.